Dungeon Desk Privacy Policy

Dungeon Desk is a campaign management platform designed for tabletop roleplaying game players and Game Masters. Dungeon Desk allows users to create, organise and manage campaign information including characters, locations, items, world lore, sessions, images, and other campaign-related content.

We may collect the following information:

Account Information

• Name or display name
• Email address
• Password (stored securely by our authentication provider)
• Account status information
• Account preferences

Campaign Information

Any information you choose to enter into Dungeon Desk, including:

• Campaign names and descriptions
• World lore
• Character information
• Session notes
• Player information
• Images and uploaded assets
• Relationships between campaign entities
• Tags and custom notes

Technical Information

We may automatically collect:

• IP Address
• Browser type and version
• Device information
• Operating system
• Pages visited
• Time spent on pages
• Referral sources
• Error and performance information

Communication Information

If you contact us, we may retiain:

• Contact form submission
• Support requests
• Email correspondence

We use your information to:

• Provide Dungeon Desk services.
• Authenticate users.
• Maintain user accounts.
• Store and retrieve campaign data.
• Improve performance and reliability.
• Respond to support requests.
• Monitor abuse or suspicious activity.
• Develop and improve Dungeon Desk features.
• Send important service-related communications.

We do not sell your personal information.

You retain ownership of all content you create and upload to Dungeon Desk.

This includes, but is not limited to:

• Campaigns
• Characters
• Locations
• Items
• Session notes
• Upload images
• Custom world lore

By uploading content to Dungeon Desk, you grant us a limited licence to store, process and display that content solely for the purpose of operating the service.

Dungeon Desk does not claim ownership over your campaign materials.

Dungeon Desk uses cookies and similar technologies to:

• Keep you signed in.
• Remember preferences.
• Improve site performance.
• Provide analytics.
• Enhance security.

You may disable cookies through your browser settings; however, some parts of Dungeon Desk may not function correctly without them.

Dungeon Desk may use privacy-focused analytics services to better understand how the platform is used.

Analytics data may include:

• Page visits
• Feature usage
• Device information
• Browser information
• Approximate geographic region

Analytics data is used solely to improve the Dungeon Desk experience.

Users may upload images and other media assets for use within their campaigns.

Uploaded files:

• Are associated with your account and campaigns.
• May be automatically resized or optimised.
• Remain accessible only within Dungeon Desk unless intentionally shared.
• May be permanently deleted upon request or account deletion.

Users are responsible for ensuring they have the right to upload any media they provide.

We take reasonable steps to protect user information, including:

• Secure authentication mechanisms.
• Encrypted connections (HTTPS).
• Access controls.
• Security monitoring.
• Infrastructure protections provided by our hosting and platform providers.

However, no method of electronic transmission or storage is 100% secure.

Dungeon Desk may rely on trusted third-party providers, including:

• Hosting providers
• Authentication providers
• Cloudflare
• Analytics providers
• Email delivery providers
• Customer support toolds

These providers may process information on our behalf as required to operate the service.

We retain information for as long as necessary to:

• Provide Dungeon Desk services.
• Comply with legal obligations.
• Resolve disputes.
• Resolve disputes.
• Enforce our agreements.

Deleted accounts may have associated information removed or anonymised within a reasonable period, except where retention is required by law.

Dungeon Desk reserves the right to suspend or terminate accounts that violate our Terms of Service.

Users may request account deletion at any time.

Upon deletion:

• Access to Dungeon Desk will be revoked.
• Campaign content may be permanently removed.
• Certain records may be retained where legally required.

Depending on your jurisdiction, you may have the right to:

• Access your personal information.
• Correct inaccurate information.
• Request deletion of your information.
• Object to processing.
• Request data portability.
• Withdraw consent where applicable.

To exercise any of these rights, please contact us.

Dungeon Desk is not intended for individuals under the age of 13.

We do not knowingly collect information from children under 13. If we become aware that information has been collected from a child without appropriate consent, we will take steps to remove it.

Dungeon Desk may process and store information in countries outside your own jurisdiction.

By using Dungeon Desk, you acknowledge that your information may be transferred and processed internationally.

We may update this Privacy Policy periodically.

When changes are made, the "Last Updated" date at the top of this page will be revised. Continued use of Dungeon Desk following any changes constitutes acceptance of the updated Privacy Policy.

If you have any questions regarding this Privacy Policy or your personal information, please contact us: https://dungeondesk.ink/contact